The procurement of goods and services by the department aligns to the Victorian Government Purchasing Board (VGPB) (External link) policies and directives established under the Financial Management Act 1994.
In October 2014, the VGPB introduced the statewide procurement reform which supports a strategic and efficient approach to procurement that better enables us to deliver value for money when delivering goods and services to Victorians.
To support this initiative the department will deliver an effective and efficient system of procurement that:
- is responsive to the Victorian public’s needs
- interacts professionally with the market
- offers value for money outcomes
- acts with integrity
- is seen by the public as fair, transparent and equitable
- will deliver cost savings to the department and taxpayers.
The department's general conditions for the provision of services and goods are also available.
Submitting a tender offer
Suppliers interested in participating in any of the public procurement activities should visit the Vic Tenders website (External link) and register as a user for the Victorian Government Tenders System to set up email notifications for tender opportunities.
Registered users can view tender information and download relevant documentations, register for briefings and submit tender responses electronically.
For more information, visit the Frequently asked questions section (External link) of their website.
Procurement activities register
The Procurement Activity Register for 2015/16 is listed below. This register was last updated as of 12 February 2016.
The list is the department’s response to the VGPB’s procurement governance framework (External link) which stipulates that the department will publish a high-level summary plan of its forecast public procurement activities over the next 12 to 18 month period.
Please note that:
- tenders will not be released on this website. All tenders will be issued on the Victorian Government Tenders System (Vic Tenders website (External link)). Suppliers interested in participating in any of the public procurement activities should regularly monitor the Vic Tenders website (External link)
- the date listed in the procurement activity register documents when the department is planning to commence its preparations for the procurement activity. The actual tender’s release date may be some time after the date listed.
- all forecast procurements are subject to revision or cancellation. The procurement activity register is provided for information only and does not present a solicitation or constitute a request for proposal, nor is it a commitment by the department to purchase the described goods or services. There is no obligation to respond to or return any unsolicited bids received.
Procurement activity register
|Complexity Segment||Estimated procurement commencement date||Estimated contract award date||Expected length of contract||Status|
|Regional Services Network||01||Family Assistance Services (currently Melb City Mission) tender||Focus||Apr-15||Feb-16||3 year contract with 2 x 1 year extensions optional||Open|
|Regional Services Network||02||Food Service: Non-Perishable||Leverage||Sep-14||Feb-16||3+1+1||Open|
|Regional Services Network||03||Food Services (perishable food) in Public Prisons||Leverage||Jan-16||Oct-16||3 years fixed plus 2 x 1 year options||Open|
|Regional Services Network||04||Food Service: Perishable (Dairy)||Leverage||TBC||TBC||TBC||Open|
|Regional Services Network||05||Food Service: Perishable (Meat)||Leverage||TBC||TBC||TBC||Open|
|Regional Services Network||06||Food Service: Perishable (Fruit & Veg)||Leverage||TBC||TBC||TBC||Open|
|Regional Services Network||07||Prisoner Shop (Canteen)||Leverage||N/A||Feb-16||2+1||Open|
|Regional Services Network||08||Janitorial Cleaning Chemicals||Leverage||N/A||Jul-16||4+1+1||Open|
|Regional Services Network||09||Prisoner Clothing||Leverage||N/A||Jul-16||2+1+1||Open|
|Regional Services Network||10||Custodial Officer Uniforms||Focus||N/A||Jul-16||3+2+2||Open|
|Regional Services Network||11||Justice Officer Uniforms||Leverage||TBC||TBC||TBC||Open|
|Regional Services Network||12||Family Assistance Services (currently Melb City Mission) Tender||Focus||Apr-15||Feb-16||TBC||Open|
|Regulation||13||CAV ICT Program
Dynamics CRM Implementation and Configuration - Digital Services
|Strategic||Q3 2015||Q4 2017||6 months||Open|
|People and Stakeholders||14||Provision of Employee Assistance Program||Focus||Sep-17||May-18||3 years fixed plus 2 x 1 year options||Open|
|People and Stakeholders||15||High volume recruitment services with HOBAN recruitment (on behalf of Corrections Victoria)||Leverage||Nov-16||TBA||3 years fixed plus 2 x 1 year options||Open|
|People and Stakeholders||16||Provision of Hepatitis B Vaccination Program (for CV and Sheriffs)||Leverage||Jan-16||Jan-17||3 years fixed plus 1 x 1 year option||Open|
|People and Stakeholders||17||Provision of Influenza Vaccination Program||Leverage||Aug-15||Jan-17||3 years fixed plus 2 x 1 year option||Open|
|People and Stakeholders||18||Engagement of an Executive Recruitment Services Panel||Focus||Aug-15||Jan-17||3 years fixed plus 2 x 1 year option||Open|
|Finance||19||Upgrade of DJR Oracle Financial Systems||Focus||Nov-14||TBA||3 years||Open|
|Emergency Management Victoria||20||State Control Centre Emergency Response Catering Services||Leverage||Dec-16||Jul-17||3 years||Open|
|Emergency Management Victoria||21||Accommodation and Associated Services Broker||Strategic||Feb-16||Jun-16||4 years||Open|
|Emergency Management Victoria||22||Fire Danger Rating Signage||Focus||Oct-15||Jun-16||3 years||Open|
|Criminal Justice||23||Deployment of Variable Message Signs||Leverage||Oct-15||Feb-16||3 years||Open|
|Criminal Justice||24||Automatic Number Plate Recognition (ANPR) Replacement Project||Focus||Jun-15||Feb-16||5 years||Open|
|Criminal Justice||25||Bail Justice Volunteer Program||Focus||May-16||Oct-16||1 year||Open|
|Criminal Justice||26||Application Capture Service||Strategic||Sep-17||Apr-18||2 years||Open|
|Criminal Justice||27||Card and Letter Production||Focus||Sep-17||Mar-18||2 years||Open|
|Corrections||28||PWCCG Bridge Employment Support and Training Program||Leverage||Oct-13||Jun-16||3 years||Open|
|Corrections||29||Technology for the Electronic Monitoring of Offenders||Strategic||Aug-15||Jun-16||3 years||Open|
|Corrections||30||Provision of a Research and Evaluation Panel||Strategic||Sep-15||Mar-16||5 years||Open|
|Corrections||31||Provision of Language, Literacy and Numeracy||Transactional||Sep-15||Mar-16||5 years||Open|
|Corrections||32||Food Production Distribution and Warehousing||Leverage||Jan-16||Jun-16||3 years||Open|
|Corrections||33||Evaluation of regional access pilot||Leverage||Jul-15||Aug-16||up to 3 years||Open|
|Corrections||34||JCare Digitisation Project (formally on the PAR as "Scanning Project: Medical Records")||Leverage||Mar-17||Sep-17||3 years||Open|
|Corrections||35||Continuity of Aboriginal Health Care Pilot||Leverage||Jul-16||Jun-16||2 years||Open|
|Corrections||36||Naloxone trial evaluation||Leverage||Jul-16||Sep-16||1 year||Open|
|Corrections||37||Oral Health initiative||Leverage||Jul-16||Sep-16||1 year||Open|
|Civil Justice||38||Provision of data entry and mail opening services for the Registry of Births Deaths and Marriages (BDM)||Leverage||Feb-15||Apr-16||3 years||Open|
|Corporate Governance and Infrastructure||39||Tender for Essential Safety Measures and Servicing||Strategic||Dec-15||May-17||5 years||Open|
|Corporate Governance and Infrastructure||40||Barwon Waste Water Treatment Plant - Principal Consultant||Strategic||Aug-15||Sep-15||12 months||Open|
|Corporate Governance and Infrastructure||41||Barwon Waste Water Treatment Plant - Sewer Pump Station||Strategic||Dec-15||Feb-16||3 years||Open|
|Corporate Governance and Infrastructure||42||Barwon Waste Water Treatment Plant - Sewer Rising Main||Strategic||Dec-15||Feb-16||3 years||Open|
|Corporate Governance and Infrastructure||43||Loddon Prison - Stage 2, carpark extension||Transactional||Nov-15||Feb-16||5 months||Open|
|Corporate Governance and Infrastructure||44||State Coronial Services Centre - VIFM Fitout Works||Transactional||Nov-15||Jan-16||5 months||Open|
|Corporate Governance and Infrastructure||45||MAP Reception Upgrade - Contractor||Strategic||Jul-16||Sep-16||2.5 years||Open|
|Corporate Governance and Infrastructure||46||SESG Training Facility - Contractor||Transactional||Mar-16||May-16||18 months||Open|
|Corporate Governance and Infrastructure||47||Enterprise Search Project||Focus||Jan-16||Jun-17||3 years||Open|
|Corporate Governance and Infrastructure||48||Implementation of an Electronic Sourcing System||Focus||Nov-15||Jul-16||3 years fixed plus 2 x 1 year option to extend||Open|
|Regional Services Network||49||Liquefied Petroleum Gas (LPG)||Leverage||Jun-16||Apr-17||3 years fixed plus 2 x 1 year options||Closed|
|Regulation||50||CAV Website Redesign||Strategic||Q2 2015||Q3 2015||7 months||Closed|
|People and Stakeholders||51||White Ribbon training (new item)||Focus||Sep-15||Oct-15||6 months||Closed|
|Emergency Management Victoria||52||Next Gen SCC (Replace existing State Control Centre at end of contract 2016)||Focus||Apr-15||Dec-15||6 months||Closed|
|Corrections||53||Offending Behaviour Program||Strategic||Not provided||Not provided||Not provided||Closed|
|Corrections||54||Scanning Project: Medical Records||Focus||Sep-15||Dec-15||8 months plus 2 x 4 month options||Closed|
|Civil Justice||55||Legal Services Panel Refresh
The current panel expires on 30 June 2015. All Victorian Government departments are required to purchase legal services using this panel. Some statutory agencies have elected to participate in the panel arrangement.
|Strategic||29-Jun-15||1-Dec-15||4 years plus 2 years||Closed|
|KITS||56||HP Quality Centre Renewal||Leverage||Jun-15||Oct-15||3 years||Closed|
|Liquor, Gaming & Racing||57||Evaluation - Responsible Serving of Gambling program||Leverage||Aug-15||Dec-15||up to 2 years||Closed|