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Procurement

The procurement of goods and services by the department aligns to the Victorian Government Purchasing Board (VGPB) (External link) policies and directives established under the Financial Management Act 1994.

In October 2014, the VGPB introduced the statewide procurement reform which supports a strategic and efficient approach to procurement that better enables us to deliver value for money when delivering goods and services to Victorians.

To support this initiative the department will deliver an effective and efficient system of procurement that:

  • is responsive to the Victorian public’s needs
  • interacts professionally with the market
  • offers value for money outcomes
  • acts with integrity
  • is seen by the public as fair, transparent and equitable
  • will deliver cost savings to the department and taxpayers.

The department's general conditions for the provision of services and goods are also available.

Submitting a tender offer 

Suppliers interested in participating in any of the public procurement activities should visit the Vic Tenders website (External link) and register as a user for the Victorian Government Tenders System to set up email notifications for tender opportunities.

Registered users can view tender information and download relevant documentations, register for briefings and submit tender responses electronically.

For more information, visit the Frequently asked questions section (External link) of their website.

Procurement activities register

The Procurement Activity Register for 2015/16 is listed below. This register was last updated as of 12 February 2016.

The list is the department’s response to the VGPB’s procurement governance framework (External link) which stipulates that the department will publish a high-level summary plan of its forecast public procurement activities over the next 12 to 18 month period.

Please note that:

  • tenders will not be released on this website. All tenders will be issued on the Victorian Government Tenders System (Vic Tenders website (External link)). Suppliers interested in participating in any of the public procurement activities should regularly monitor the Vic Tenders website (External link)
  • the date listed in the procurement activity register documents when the department is planning to commence its preparations for the procurement activity. The actual tender’s release date may be some time after the date listed.
  • all forecast procurements are subject to revision or cancellation. The procurement activity register is provided for information only and does not present a solicitation or constitute a request for proposal, nor is it a commitment by the department to purchase the described goods or services. There is no obligation to respond to or return any unsolicited bids received.

 

Procurement activity register

Division # Procurement initiative 
(project description)
Complexity Segment Estimated procurement commencement date Estimated contract award date Expected length of contract Status
Regional Services Network 01 Commercial Cleaning Chemicals Leverage 2016 Sep-16 4 years fixed + 2 x 1 year options Open
Regional Services Network 02 Custodial Officer Uniforms Focus N/A Jul-16 3 years fixed + 2 x 2 year options Open
Regional Services Network 03 Family Assistance Services Tender Focus Apr-15 Jun-17 TBC Open
Regulation 04 Residential Tenancies Bond Authority Registry Services 2008-18 Strategic Jul-16 Jun-17 5 years fixed + 5 year option Open
Emergency Management Victoria 05 State Control Centre Emergency Response Catering Services Leverage Dec-16 Jul-17 3 years Open
Emergency Management Victoria 06 State Control Centre - Whispir Communication Services Leverage Aug-16 Feb-17 3 years Open
Emergency Management Victoria 07 Emergency Alert (EA) is the national telephone warning system designed to reach most of the community in Australia without access to a telephone. EA Phase 4 (EAP4) is Phase 4 of the procurement of services for EA from 2018 and beyond. Strategic May-16 May-17 5 years Open
Criminal Justice 08 Automatic Number Plate Recognition (ANPR) Replacement Project Focus Feb-16 Jul-17 5 years Open
Criminal Justice 9 Hire/Deployment of Variable Message Signs Leverage Jan-17 Jun-17 5 years Open
Criminal Justice 10 Road Resurfacing Strategic Nov-16 Jul-17 5 years Open
Criminal Justice 11 Bail Justice Volunteer Program Focus May-16 Nov-16 3 years Open
Criminal Justice 12 Application Capture Service Strategic Sep-17 Apr-18 2 years Open
Criminal Justice 13 Card and Letter Production Focus Sep-17 Mar-18 2 years Open
Police and Corrections 14 Pip Wisdom Community Corrections Grants Focus Mar-16 Nov-16 3 years Open
Police and Corrections 15 Aboriginal Cultural Programs Grants Focus Feb-16 Nov-16 3 years Open
Police and Corrections 16 Panel of Culturally and Linguistically Diverse (CALD) family violence services Focus Oct-16 Feb-17 1 year fixed + 1 year option Open
Police and Corrections 17 Positive Parenting Program Focus Jun-16 Jan-17 3 years Open
Police and Corrections 18 Court Advice and Prosecutions Service Training Focus Jun-16 Nov-16 12 months Open
Police and Corrections 19 CCS Reform Project - Treatment and Services Focus Jul-16 Jan-17 4 years Open
Police and Corrections 20 Motivational Interviewing Integration Training Focus Jun-16 Nov-16 12 months Open
Police and Corrections 21 Higher Education Project Focus Jun-16 Jul-17 12 months Open
Police and Corrections 22 Integrated Offender Management System Proof of Concept Strategic Jul-16 Jan-17 12 months Open
Police and Corrections 23 Community Work Buses and Trailers Focus Nov-16 Mar-17 3 years Open
Police and Corrections 24 CSP for post-sentence offenders Focus Jul-16 Jul-17 3 years Open
Police and Corrections 25 Biometrics solution procurement Strategic Oct-16 Oct-16 9 years Open
Police and Corrections 26 Integrated Offender Management System Full Solution RFQ Strategic Jun-17 Dec-17 8 years Open
Police and Corrections 27 Evaluation of regional access pilot Leverage Jan-17 Mar-17 up to 3 years Open
Police and Corrections 28 Continuity of Aboriginal Health Care Pilot Leverage Jul-16 Sep-16 2 years Open
Police and Corrections 29 Naloxone trial evaluation Leverage Jul-16 Sep-16 1 year Open
Police and Corrections 30 Oral Health initiative Leverage Jul-16 Sep-16 1 year Open
Police and Corrections 31 Mental Health Enhancement Pilot 2 Leverage Nov-16 Feb-17 2.5 years Open
Police and Corrections 32 Mental Health Evaluation Framework Design Focus Oct-16 Dec-16 6 months Open
Police and Corrections 33 Mental Health Evaluation Framework Implementation Focus Feb-17 Apr-17 2 years Open
Police and Corrections 34 Development of Performance Monitoring Framework Leverage Oct-16 Jan-17 6 months Open
Corporate Governance and Infrastructure 35 Tender for Essential Safety Measures and Servicing Strategic Dec-15 May-17 5 years Open
Corporate Governance and Infrastructure 36 Melbourne Assessment Prison Reception Upgrade - Contractor Strategic Jul-16 Sep-16 2.5 years Open
Corporate Governance and Infrastructure 37 SESG Training Facility - Contractor Leverage May-16 Aug-16 18 months Open
Corporate Governance and Infrastructure 38 Head Contractor for Intermediate Detention Facility Strategic Jul-17 Nov-17 3 years Open
Corporate Governance and Infrastructure 39 Implementation of an Electronic Sourcing System Focus Nov-15 Feb-17 3 years fixed + 2 x 1 year option to extend Open
Corporate Governance and Infrastructure 40 Internal Audit Services Contract Leverage Mar-17 Nov-17 3 years fixed + options Open
Services Strategy Reform 41 Provision of Employee Assistance Program Focus Sep-17 May-18 3 years fixed + 2 x 1 year options Open
Services Strategy Reform 42 Provision of Hepatitis B Vaccination Program (for CV and Sheriffs) Leverage Jan-16 Jan-17 3 years fixed + 1 x 1 year option Open
Services Strategy Reform 43 Provision of Influenza Vaccination Program Leverage Jan-16 Jan-17 3 years fixed + 2 x 1 year options Open
Services Strategy Reform 44 Engagement of an Executive Recruitment Services Panel Focus Aug-15 Jan-17 3 years fixed + 2 x 1 year options Open
Regional Services Network 45 Food Service: Non-Perishable Leverage Sep-14 Feb-16 3+1+1 Closed
Regional Services Network 46 Food Services (perishable food) in Public Prisons Leverage Jan-16 Oct-16 3 years fixed + 2 x 1 year options Closed
Regional Services Network 47 Food Service: Perishable (Dairy) Leverage TBC TBC TBC Closed
Regional Services Network 48 Food Service: Perishable (Meat) Leverage TBC TBC TBC Closed
Regional Services Network 49 Food Service: Perishable (Fruit & Veg) Leverage TBC TBC TBC Closed
Regional Services Network 50 Prisoner Shop (Canteen) Leverage N/A Feb-16 2+1 Closed
Regional Services Network 51 Janitorial Cleaning Chemicals Leverage N/A Jul-16 4+1+1 Closed
Regional Services Network 52 Prisoner Clothing Leverage N/A Jul-16 2+1+1 Closed
Regional Services Network 53 Custodial Officer Uniforms Focus N/A Jul-16 3+2+2 Closed
Regional Services Network 54 Justice Officer Uniforms Leverage TBC TBC TBC Closed
Regional Services Network 55 Family Assistance Services (currently Melb City Mission) Tender Focus Apr-15 Feb-16 TBC Closed
Regional Services Network 56 Liquefied Petroleum Gas (LPG) Leverage Jun-16 Apr-17 3 years fixed plus 2 x 1 year options Closed
Regulation 57 CAV ICT Program
Dynamics CRM Implementation and Configuration - Digital Services
Strategic Q3 2015 Q4 2017 6 months Closed
Regulation 58 CAV Website Redesign Strategic Q2 2015 Q3 2015 7 months Closed
Emergency Management Victoria 59 Accommodation and Associated Services Broker Strategic Feb-16 Jun-16 4 years Closed
Emergency Management Victoria 60 Fire Danger Rating Signage Focus Oct-15 Jun-16 3 years Closed
Police and Corrections 61 Technology for the Electronic Monitoring of Offenders Strategic Aug-15 Jun-16 3 years Closed
Police and Corrections 62 Provision of a Research and Evaluation Panel Strategic Sep-15 Mar-16 5 years Closed
Police and Corrections 63 Provision of Language, Literacy and Numeracy Transactional Sep-15 Mar-16 5 years Closed
Police and Corrections 64 Food Production Distribution and Warehousing Leverage Jan-16 Jun-16 3 years Closed
Police and Corrections 65 JCare Digitisation Project (formally on the PAR as "Scanning Project: Medical Records") Leverage Mar-17 Sep-17 3 years Closed
Corporate Governance and Infrastructure 66 Barwon Waste Water Treatment Plant - Principal Consultant Strategic Aug-15 Sep-15 12 months Closed
Corporate Governance and Infrastructure 67 Barwon Waste Water Treatment Plant - Sewer Pump Station Strategic Dec-15 Feb-16 3 years Closed
Corporate Governance and Infrastructure 68 Barwon Waste Water Treatment Plant - Sewer Rising Main Strategic Dec-15 Feb-16 3 years Closed
Corporate Governance and Infrastructure 69 Loddon Prison - Stage 2, carpark extension Transactional Nov-15 Feb-16 5 months Closed
Corporate Governance and Infrastructure 70 State Coronial Services Centre - VIFM Fitout Works Transactional Nov-15 Jan-16 5 months Closed
Corporate Governance and Infrastructure 71 Enterprise Search Project Focus Jan-16 Jun-17 3 years Closed
Corporate Governance and Infrastructure 72 Implementation of an Electronic Sourcing System Focus Nov-15 Jul-16 3 years fixed + 2 x 1 year option to extend Closed
People and Stakeholders 73 White Ribbon training (new item) Focus Sep-15 Oct-15 6 months Closed
People and Stakeholders 74 High volume recruitment services with HOBAN recruitment (on behalf of Corrections Victoria) Leverage Nov-16 TBA 3 years fixed plus 2 x 1 year options Closed
Civil Justice 75 Provision of data entry and mail opening services for the Registry of Births Deaths and Marriages (BDM) Leverage Feb-15 Apr-16 3 years Closed
Emergency Management Victoria 76 Next Gen SCC (Replace existing State Control Centre at end of contract 2016) Focus Apr-15 Dec-15 6 months Closed
Corrections 77 Offending Behaviour Program Strategic Not provided Not provided Not provided Closed
Corrections 78 Scanning Project: Medical Records Focus Sep-15 Dec-15 8 months plus 2 x 4 month options Closed
Civil Justice 79 Legal Services Panel Refresh
The current panel expires on 30 June 2015. All Victorian Government departments are required to purchase legal services using this panel. Some statutory agencies have elected to participate in the panel arrangement.
Strategic 29-Jun-15 1-Dec-15 4 years plus 2 years Closed
KITS 80 HP Quality Centre Renewal Leverage Jun-15 Oct-15 3 years Closed
Liquor, Gaming & Racing 81 Evaluation - Responsible Serving of Gambling program Leverage Aug-15 Dec-15 up to 2 years Closed

 

Aboriginal & Torres Strait Islander flags

The department acknowledges Aboriginal and Torres Strait Islander people as the Traditional Custodians of the land and acknowledges and pays respect to their Elders, past and present.