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Procurement

The procurement of goods and services by the department aligns to the Victorian Government Purchasing Board (VGPB) (External link) policies and directives established under the Financial Management Act 1994.

In October 2014, the VGPB introduced the statewide procurement reform which supports a strategic and efficient approach to procurement that better enables us to deliver value for money when delivering goods and services to Victorians.

To support this initiative the department will deliver an effective and efficient system of procurement that:

  • is responsive to the Victorian public’s needs
  • interacts professionally with the market
  • offers value for money outcomes
  • acts with integrity
  • is seen by the public as fair, transparent and equitable
  • will deliver cost savings to the department and taxpayers.

The department's general conditions for the provision of services and goods are also available.

Submitting a tender offer 

Suppliers interested in participating in any of the public procurement activities should visit the Vic Tenders website (External link) and register as a user for the Victorian Government Tenders System to set up email notifications for tender opportunities.

Registered users can view tender information and download relevant documentations, register for briefings and submit tender responses electronically.

For more information, visit the Frequently asked questions section (External link) of their website.

Procurement activities register

The Procurement Activity Register for 2015/16 is listed below. This register was last updated as of 12 February 2016.

The list is the department’s response to the VGPB’s procurement governance framework (External link) which stipulates that the department will publish a high-level summary plan of its forecast public procurement activities over the next 12 to 18 month period.

Please note that:

  • tenders will not be released on this website. All tenders will be issued on the Victorian Government Tenders System (Vic Tenders website (External link)). Suppliers interested in participating in any of the public procurement activities should regularly monitor the Vic Tenders website (External link)
  • the date listed in the procurement activity register documents when the department is planning to commence its preparations for the procurement activity. The actual tender’s release date may be some time after the date listed.
  • all forecast procurements are subject to revision or cancellation. The procurement activity register is provided for information only and does not present a solicitation or constitute a request for proposal, nor is it a commitment by the department to purchase the described goods or services. There is no obligation to respond to or return any unsolicited bids received.

 

Procurement activity register

Division # Procurement initiative 
(project description)
Complexity Segment Estimated procurement commencement date Estimated contract award date Expected length of contract Status
Regional Services Network 01 Family Assistance Services (currently Melb City Mission) tender Focus Apr-15 Feb-16 3 year contract with 2 x 1 year extensions optional Open
Regional Services Network 02 Food Service: Non-Perishable Leverage Sep-14 Feb-16 3+1+1 Open
Regional Services Network 03 Food Services (perishable food) in Public Prisons Leverage Jan-16 Oct-16 3 years fixed plus 2 x 1 year options Open
Regional Services Network 04 Food Service: Perishable (Dairy) Leverage TBC TBC TBC Open
Regional Services Network 05 Food Service: Perishable (Meat) Leverage TBC TBC TBC Open
Regional Services Network 06 Food Service: Perishable (Fruit & Veg) Leverage TBC TBC TBC Open
Regional Services Network 07 Prisoner Shop (Canteen) Leverage N/A Feb-16 2+1 Open
Regional Services Network 08 Janitorial Cleaning Chemicals Leverage N/A Jul-16 4+1+1 Open
Regional Services Network 09 Prisoner Clothing Leverage N/A Jul-16 2+1+1 Open
Regional Services Network 10 Custodial Officer Uniforms Focus N/A Jul-16 3+2+2 Open
Regional Services Network 11 Justice Officer Uniforms Leverage TBC TBC TBC Open
Regional Services Network 12 Family Assistance Services (currently Melb City Mission) Tender Focus Apr-15 Feb-16 TBC Open
Regulation 13 CAV ICT Program
Dynamics CRM Implementation and Configuration - Digital Services
Strategic Q3 2015 Q4 2017 6 months Open
People and Stakeholders 14 Provision of Employee Assistance Program Focus Sep-17 May-18 3 years fixed plus 2 x 1 year options Open
People and Stakeholders 15 High volume recruitment services with HOBAN recruitment (on behalf of Corrections Victoria) Leverage Nov-16 TBA 3 years fixed plus 2 x 1 year options Open
People and Stakeholders 16 Provision of Hepatitis B Vaccination Program (for CV and Sheriffs) Leverage Jan-16 Jan-17 3 years fixed plus 1 x 1 year option Open
People and Stakeholders 17 Provision of Influenza Vaccination Program Leverage Aug-15 Jan-17 3 years fixed plus 2 x 1 year option Open
People and Stakeholders 18 Engagement of an Executive Recruitment Services Panel Focus Aug-15 Jan-17 3 years fixed plus 2 x 1 year option Open
Finance 19 Upgrade of DJR Oracle Financial Systems Focus Nov-14 TBA 3 years Open
Emergency Management Victoria 20 State Control Centre Emergency Response Catering Services Leverage Dec-16 Jul-17 3 years Open
Emergency Management Victoria 21 Accommodation and Associated Services Broker Strategic Feb-16 Jun-16 4 years Open
Emergency Management Victoria 22 Fire Danger Rating Signage Focus Oct-15 Jun-16 3 years Open
Criminal Justice 23 Deployment of Variable Message Signs Leverage Oct-15 Feb-16 3 years Open
Criminal Justice 24 Automatic Number Plate Recognition (ANPR) Replacement Project Focus Jun-15 Feb-16 5 years Open
Criminal Justice 25 Bail Justice Volunteer Program Focus May-16 Oct-16 1 year Open
Criminal Justice 26 Application Capture Service Strategic Sep-17 Apr-18 2 years Open
Criminal Justice 27 Card and Letter Production Focus Sep-17 Mar-18 2 years Open
Corrections 28 PWCCG Bridge Employment Support and Training Program Leverage Oct-13 Jun-16 3 years Open
Corrections 29 Technology for the Electronic Monitoring of Offenders Strategic Aug-15 Jun-16 3 years Open
Corrections 30 Provision of a Research and Evaluation Panel Strategic Sep-15 Mar-16 5 years Open
Corrections 31 Provision of Language, Literacy and Numeracy Transactional Sep-15 Mar-16 5 years Open
Corrections 32 Food Production Distribution and Warehousing Leverage Jan-16 Jun-16 3 years Open
Corrections 33 Evaluation of regional access pilot Leverage Jul-15 Aug-16 up to 3 years Open
Corrections 34 JCare Digitisation Project (formally on the PAR as "Scanning Project: Medical Records") Leverage Mar-17 Sep-17 3 years Open
Corrections 35 Continuity of Aboriginal Health Care Pilot Leverage Jul-16 Jun-16 2 years Open
Corrections 36 Naloxone trial evaluation Leverage Jul-16 Sep-16 1 year Open
Corrections 37 Oral Health initiative Leverage Jul-16 Sep-16 1 year Open
Civil Justice 38 Provision of data entry and mail opening services for the Registry of Births Deaths and Marriages (BDM) Leverage Feb-15 Apr-16 3 years Open
Corporate Governance and Infrastructure 39 Tender for Essential Safety Measures and Servicing Strategic Dec-15 May-17 5 years Open
Corporate Governance and Infrastructure 40 Barwon Waste Water Treatment Plant - Principal Consultant Strategic Aug-15 Sep-15 12 months Open
Corporate Governance and Infrastructure 41 Barwon Waste Water Treatment Plant - Sewer Pump Station Strategic Dec-15 Feb-16 3 years Open
Corporate Governance and Infrastructure 42 Barwon Waste Water Treatment Plant - Sewer Rising Main Strategic Dec-15 Feb-16 3 years Open
Corporate Governance and Infrastructure 43 Loddon Prison - Stage 2, carpark extension Transactional Nov-15 Feb-16 5 months Open
Corporate Governance and Infrastructure 44 State Coronial Services Centre - VIFM Fitout Works Transactional Nov-15 Jan-16 5 months Open
Corporate Governance and Infrastructure 45 MAP Reception Upgrade - Contractor Strategic Jul-16 Sep-16 2.5 years Open
Corporate Governance and Infrastructure 46 SESG Training Facility - Contractor Transactional Mar-16 May-16 18 months Open
Corporate Governance and Infrastructure 47 Enterprise Search Project Focus Jan-16 Jun-17 3 years Open
Corporate Governance and Infrastructure 48 Implementation of an Electronic Sourcing System Focus Nov-15 Jul-16 3 years fixed plus 2 x 1 year option to extend Open
Regional Services Network 49 Liquefied Petroleum Gas (LPG) Leverage Jun-16 Apr-17 3 years fixed plus 2 x 1 year options Closed
Regulation 50 CAV Website Redesign Strategic Q2 2015 Q3 2015 7 months Closed
People and Stakeholders 51 White Ribbon training (new item) Focus Sep-15 Oct-15 6 months Closed
Emergency Management Victoria 52 Next Gen SCC (Replace existing State Control Centre at end of contract 2016) Focus Apr-15 Dec-15 6 months Closed
Corrections 53 Offending Behaviour Program Strategic Not provided Not provided Not provided Closed
Corrections 54 Scanning Project: Medical Records Focus Sep-15 Dec-15 8 months plus 2 x 4 month options Closed
Civil Justice 55 Legal Services Panel Refresh
The current panel expires on 30 June 2015. All Victorian Government departments are required to purchase legal services using this panel. Some statutory agencies have elected to participate in the panel arrangement.
Strategic 29-Jun-15 1-Dec-15 4 years plus 2 years Closed
KITS 56 HP Quality Centre Renewal Leverage Jun-15 Oct-15 3 years Closed
Liquor, Gaming & Racing 57 Evaluation - Responsible Serving of Gambling program Leverage Aug-15 Dec-15 up to 2 years Closed

 

Aboriginal & Torres Strait Islander flags

The department acknowledges Aboriginal and Torres Strait Islander people as the Traditional Custodians of the land and acknowledges and pays respect to their Elders, past and present.